The process of setting up an office in an Executive Center is relatively straight forward. It begins with determining the right location for your company operations. It is best to select a location that is either close to your home, close to your customers, or both. The main reason for this is that you want to minimize the amount of commute time that you or your customers experience. Some businesses require client visits while other businesses require the firm to visit the client. For example, attorneys and accountants take office visits from customers, and these types of businesses need to be near their customer base. However, software engineers and consultants generally work at their client’s site and prefer an office close to home and family.
Once you select an office site, it is important to understand the size requirements that you will need to make a comfortable office environment for your company and employees. The Office Manager generally takes the features and amenities offered by the Executive Suite and matches them with the criteria needed to run company operations. The number of employees and the equipment you plan to place in the office determines the size of the space needed. Most suites will range in size from 100 to 300 square feet. It is generally best to look at 2 to 3 spaces of different sizes so that you get a good idea of what will work best for your business.
Once you are satisfied with your office suite selection, a contractual agreement is prepared with the terms and conditions outlined on the first page of your lease. You should make sure any items discussed during the negotiations that are not on the standard contract are included in the terms and conditions. Lease terms vary from month-to- month, and in some cases, can be negotiated up to 2 years or longer. A good business practice is to get your contract reviewed by an attorney. Once the contract negotiations are complete, you are then ready to sign your lease, move in and set up your company.
The set-up may require installation of telecom services including high speed internet, telephone lines, and network cables. Other items such as use furniture, conference rooms, additional entry keys, and a briefing on the rules and regulations of the Executive Suite are reviewed as part of the move-in orientation. Keep in mind, that most items are normally negotiated prior to signing the lease contract. In most cases, you can expect set-up time to take a minimum of 4 hours up to a maximum of 2 days.